It’s no secret that security issues related to implementing cloud services in an organization are the most relevant today. This article will analyze the security measures of the data room software as the best alternative for online storage.
Security aspect in cloud technologies
The IT industry is now, regardless of our desires, moving towards the provision of cloud services. However, many companies separate the IT service into a separate company that provides IT services outsourcing. It is also an example of a cloud solution, only within a single company.
When outsourcing the storage and management of corporate data to an external service provider, an organization must pay attention to security, privacy, information protection, and respect for intellectual property rights. Many customers are interested in how data and information systems are secured in the cloud. As practice shows, most of all, customers are concerned about the security of data, their inviolability, and the lack of control. Companies, especially small and medium-sized businesses, cite these factors as the main barriers to cloud solutions.
Virtual data room for secure data processing
Today many enterprises choose virtual data rooms to organize secure business workflows. The benefits of working in a data room are obvious. They allow you to work with data from anywhere in the world and at any time, making it possible to deploy the system, having previously tested it quickly. In addition, software subscription reduces the total cost of ownership and initial investment in IT infrastructure and relieves the company of some organizational issues.
The data room stores your business data and keeps it secure. Storing data is one thing, but keeping it secure is quite another. If you are using regular free cloud software to store your business data, there are chances that hackers can quickly get inside. On the other hand, digital data rooms are a much more secure option. The software provides maximum security with encryption and safe login features.
The data room was designed to carry out confidential due diligence processes, primarily for real estate companies, international law firms, banks, corporations, and consulting firms. Therefore, the issue of data security affects a whole layer of regulations and requirements that a data room provider and its infrastructure must comply with. However, most data room vendors follow basic data protection procedures. They are as follows:
- Encryption
Today, data room users have the opportunity to use an impressive arsenal of organizational and technical measures to ensure the protection of information in the “cloud.” However, this approach negates all the advantages of the “cloud” itself, increasing the total cost of using the service. On the other hand, data encryption immediately solves many “cloud” security problems, including preventing leakage of essential and business-critical information, access rights differentiation, compliance with a whole set of requirements of regulatory organizations, and, of course, cost-effectiveness and simplicity of the solution.
- Two-factor authentication
It is a way to log in to your account, in which you need to perform a certain additional action in addition to entering a login and password, for example, enter the received code, accept a call or confirm login via an authenticator on your phone.
- User rights
Sometimes businesses don’t want to give access to data to their employees. For example, you can set access restrictions if you don’t want your junior staff to have access to managerial-level data. The data room software even allows you to place restrictions on downloading or printing any particular document.
In addition, data room providers have an extensive arsenal of additional protection against cyber threats, which they do not always talk about publicly, wanting to make life difficult for attackers.